docuglobe

Reduction of costs, increase of productivity and sustainable quality standards

docuglobe can help

The use of docuglobe makes sense wherever the creation of a document is based on the following approach:

“Search” for a similar document that could serve as a template → "Open" the document → "Save as".

It is an inevitable fact that this approach results in unstructured and unmanageable volumes of redundant data or content.

The so-called “copying errors” form an additional problem in this approach.

Experience gained from many companies has shown that the use of docuglobe leads to significantly more efficient and secure processes in a wide range of areas and, consequently, to a significant reduction in overall costs.

This is a fact readily confirmed by our customers.

... learn more about docuglobe in an interview with Christian Paul, Head of Software Development and Sales Representative Matthias Ettischer:
(Only available in German)

By the way, you can also learn more about the docuglobe editorial system and its history on Wikipedia ...
(Only available in German)

A WIDE VARIETY OF APPLICATION AREAS

Extending beyond its original use for the preparation of “technical documentation”, the Component Content Management System (CCMS) docuglobe has entered many other application areas:

  • Design, R&D (e.g., for concept or project documentation)

  • Quality management (e.g., for work instructions, standard operating procedures, inspection instructions)

  • Sales and marketing (e.g., for bid proposals, product descriptions, presentations)

  • IT/EDP (e.g., for user and administrator documentation)

  • Customer services (e.g., training documentation, service information, training presentations)

  • Human resources (e.g., job descriptions and employment ads)

Further application areas include construction, law and contracts as well as project and concept documentation.

docuglobe – the editorial system for MS Word

This is how docuglobe - the editorial system for word - works: The strategy is referred to as “database-supported modularization, standardization, and structuring”

The strategy is referred to as “database-supported modularization, standardization, and structuring”. This is the exact approach adopted for docuglobe.

Documents consist of individual information modules created using Microsoft Word. An information module can be of any size.

The information modules are depicted in a tree structure (similar to Microsoft Explorer) and managed in a database.

A wide variety of file formats (external files) can also be managed in a modular manner, so that attachments can be added to documents and graphic images can be managed, for example.

A given document consists of a list of linked information modules and external files (parts list principle). Once a document is generated, docuglobe takes over the segmentation, produces the layout and inserts graphics and attachments.

docuglobe can be operated as well as a client server system or a web version (SaaS).

Thanks to the language management option, the managing of documents in various languages becomes simple and efficient. Once translated, content can be used again and again.

Content is published on a cross-media basis, for example as a PDF file, as online help, on tablets or smartphones, as a MS Word document, HTML5-Website, iiRDS export, as EasyBrowse export for the Content Delivery Portal or as an XML file.

Another special feature of docuglobe is the modularized processing and management of MS PowerPoint presentations. Every tile exists only once and can be used in as many presentations as needed.

Order translations directly from docuglobe

With docuglobe, you can ask for and assign translation jobs directly from the system. Save the time it takes to email your translator and track the status of your translation orders at any time.

With docuglobe, you can immediately benefit from the direct connection to the gds customer portal, define delivery dates and view the status of your translations online.


The docuglobe-translationworkflow

docuglobe for project and system documentation

Especially for project and system documentation, docuglobe has a software module that supports the compilation and customization of documents and is used to automate key work steps in the process.

Project and system documentation are generally composed of a wide variety of information:

  • Self-written documents (docuglobe documents)
  • Design documents (drawings, plans, etc.)
  • Supplier documentation
  • Other papers (certificates, logs, etc.)

With the “Project and system documentation” software module, you can use docuglobe to compose documentation of any scope.

Like in a virtual set of shelves, the overall document is composed of a structure of folders and tabs. This is where the actual documents are located.

When compiling, docuglobe automatically monitors the “fill level” of a folder and notifies the user when a new folder must be added, so that the virtual folders subsequently correspond to the actual ring binders.

During the publication process, docuglobe creates a data structure for an autorun CD including navigation menus. Furthermore a publication as iiRDS-Export, EasyBrowse-Export for the Content Delivery Portal or as offline variant EasyBrowse is possible.

In addition, all layouts required for printing are automatically produced. In addition to the documents themselves, these include the tables of contents, folder spine labels and cover sheets.

In this way, you are automating and optimizing all processes while creating and managing your project and system documentation.

NO FEAR OF BIG SYSTEMS

It is a mistake that content mangement systems are only worthwhile for large companies. Investing in an content mangement system can save a lot of time, money and nerves, even for smaller companies.

No matter how large your company is, we offer you the ideal entry into modular, professional documentation creation.

With docuglobe complete, for example, we offer a solution for smaller companies with the same range of functions as docuglobe. So you can grow with our professional and market-proven standard tools - without restrictions, without compromises.

Talk to us!

Webinars, seminars and workshops

You want to learn more about this topic? Take advantage of our free webinars as of our seminars and workshops on this topic: 

Webinars

The 60-minute webinars are free of charge. Please register at least 15 minutes beforehand.

Our tip: 
If you don't have time for the webinar - just register anyway. You will receive a recording of the webinar after the event.

Please note that our webinars are held in German.

 

20. September 2019, 10:00 AM | docuglobe-Server: Vorteile für einen Umstieg

Dieses Webinar richtet sich an Anwender der Redaktionssoftware docuglobe. Wir zeigen Ihnen welche Vorteile Sie mit dem Umstieg auf docuglobe-Server haben.

  • Erweiterung Ihres bestehenden Funktionsumfangs von docuglobe. Je nach bestehendem Funktionsumfang stehen Ihnen weitere Funktionen wie die Fremddateiverwaltung und die Variablensteuerung zur Verfügung
  • Autorenunterstützung authordesk: Terminologie und kontrollierte Sprache inklusive
  • Volltextindexierung sämtlicher Module in Ihrem System

Anschließend haben Sie per Chat die Möglichkeit, Fragen an uns zu richten.

02. October 2019, 10:00 AM | Anlagendokumentation mit docuglobe

Dieses Webinar richtet sich an Technische Redakteure, die in Ihrem Alltag große Dokumentationsprojekte verwalten müssen.

Das Projekt- und Anlagenmodul von docuglobe kann dabei unterstützen.

  • Das virtuelle Ordnerregal
  • A - Z – vom Aufstellungsplan bis zur Zulieferdokumentation
  • Verzeichnisse, Register und Ordnerbeschriftungen automatisch erzeugen

Anschließend haben Sie per Chat die Möglichkeit, Fragen an uns zu richten.

29. November 2019, 10:00 AM | Word Dokumentenvorlage

Dieses Webinar richtet sich an professionelle Microsoft Word Nutzer.

In diesem Webinar werden folgende Themen behandelt:

  • Aufbau einer Dokumentenvorlagen.
  • Erklärung Abschnittswechsel.
  • Formatvorlagen erstellen.
  • Schnellbausteine anlegen

Anschließend haben Sie per Chat die Möglichkeit, Fragen an uns zu richten.

13. December 2019, 10:00 AM | docuglobe Änderung / Versionierung / Archivierung

Dieses Webinar richtet sich an Einsteiger und Interessenten der Redaktionssoftware docuglobe.

Anhand von einfachen Beispielen wird demonstriert, wie Sie in docuglobe Änderungen, Versionierungen und Archivierungen durchführen können. 

  • Verwendungsnachweis und seine Funktion.
  • Änderungen von Informationen in docuglobe.
  • Versionierung in docuglobe und die Philosophie dahinter.
  • Archivierung von Dokumenten.

Anschließend haben Sie per Chat die Möglichkeit, Fragen an uns zu richten.

Seminars and Workshops

All seminars take place from 9:30 am to 4:00 pm. The registration fee is €380 plus VAT per person and includes beverages and a joint lunch.

The minimum number of participants is 5 persons. Please register by emailing This email address is being protected from spambots. You need JavaScript enabled to view it. specifying your name, your company, the name of the seminar, its location and date.

Please note that our seminars are currently only available in German.

Alternatively, you can of course also request individual content and dates tailored to your needs at any time.

 

30. October 2019 | Word für Poweruser

Ort: gds, Berlin

Inhalte dieses Seminars:

  • Strukturierte, umfangreiche Dokumente mit Word erstellen
  • Dokumenten- und Formatvorlagen richtig einsetzen
  • Arbeitsumgebung definieren
  • Add-Ins und Co.
  • Makros als "kleine Helfer" im Tagesgeschäft
  • u. v. m.
gds and Ovidius are Microsoft Gold Partners Microsoft Gold Application Development Partners

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