docuglobe

Reduction of costs, increase of productivity and sustainable quality standards

docuglobe can help

The use of docuglobe makes sense wherever the creation of a document is based on the following approach:

“Search” for a similar document that could serve as a template → "Open" the document → "Save as".

It is an inevitable fact that this approach results in unstructured and unmanageable volumes of redundant data or content.

The so-called “copying errors” form an additional problem in this approach.

Experience gained from many companies has shown that the use of docuglobe leads to significantly more efficient and secure processes in a wide range of areas and, consequently, to a significant reduction in overall costs.

This is a fact readily confirmed by our customers.

A WIDE VARIETY OF APPLICATION AREAS

Extending beyond its original use for the preparation of “technical documentation”, docuglobe has entered many other application areas:

  • Design, R&D (e.g., for concept or project documentation)

  • Quality management (e.g., for work instructions, standard operating procedures, inspection instructions)

  • Sales and marketing (e.g., for bid proposals, product descriptions, presentations)

  • IT/EDP (e.g., for user and administrator documentation)

  • Customer services (e.g., training documentation, service information, training presentations)

  • Human resources (e.g., job descriptions and employment ads)

Further application areas include construction, law and contracts as well as project and concept documentation.

docuglobe – the editorial system for MS Word

This is how docuglobe - the editorial system for word - works

The strategy is referred to as “database-supported modularization, standardization, and structuring”. This is the exact approach adopted for docuglobe.

Documents consist of individual information modules created using Microsoft Word. An information module can be of any size.

The information modules are depicted in a tree structure (similar to Microsoft Explorer) and managed in a database.

A wide variety of file formats (external files) can also be managed in a modular manner, so that attachments can be added to documents and graphic images can be managed, for example.

A given document consists of a list of linked information modules and external files (parts list principle). Once a document is generated, docuglobe takes over the segmentation, produces the layout and inserts graphics and attachments.

docuglobe can be operated as well as a client server system or a web version (SaaS).

Thanks to the language management option, the managing of multilingual documents becomes simple and efficient. Once translated, content can be used again and again.

Content is published on a cross-media basis, for example as a PDF file, as online help, on tablets or smartphones, as a MS Word document or as an XML file.

Another special feature of docuglobe is the modularized processing and management of MS PowerPoint presentations. Every tile exists only once and can be used in as many presentations as needed.

Order translations directly from docuglobe

With docuglobe, you can ask for and assign translation jobs directly from the system. Save the time it takes to email your translator and track the status of your translation orders at any time.

The docuglobe-translationworkflow

docuglobe for project and system documentation

Especially for project and system documentation, docuglobe has a software module that supports the compilation and customization of documents and is used to automate key work steps in the process.

Project and system documentation are generally composed of a wide variety of information:

  • Self-written documents (docuglobe documents)
  • Design documents (drawings, plans, etc.)
  • Supplier documentation
  • Other papers (certificates, logs, etc.)
With the “Project and system documentation” software module, you can use docuglobe to compose documentation of any scope.

Like in a virtual set of shelves, the overall document is composed of a structure of folders and tabs. This is where the actual documents are located.

When compiling, docuglobe automatically monitors the “fill level” of a folder and notifies the user when a new folder must be added, so that the virtual folders subsequently correspond to the actual ring binders.

During the publication process, docuglobe creates a data structure for an autorun CD including navigation menus.

In addition, all layouts required for printing are automatically produced. In addition to the documents themselves, these include the tables of contents, folder spine labels and cover sheets.

In this way, you are automating and optimizing all processes while creating and managing your project and system documentation.
docuglobe - user interface

User interface

docuglobe - information modules

Information modules

docuglobe - document management

Document management

docuglobe - variants management

Variants management

docuglobe - external files

External files

docuglobe - translation process

Translation process

docuglobe - management of variables

Management of variables

docuglobe - versioning

Versioning

docuglobe - workflow

Workflow

docuglobe - project and system module

Project and system module

docuglobe - risk assessment

Risk assessment